Administrator Scale 2

BBS Recruitment is currently recruiting for an experienced Administrator Scale 2 in a temp position for our client in Derby.

Derby Homes requires an administrator to assist the resources team at Derby Homes. The resources team support the repairs and maintenance team with several key services including; fleet management, support for the provision of the out of hours repairs service, provision of plant and equipment for repair works, issuing of keys for onsite stores at the London Road depot, plus other admin duties.

Fleet management duties include an Administrator:

• Being a main contact for repairs operatives to report vehicle faults and failures and to proactively problem solve finding alternative vehicle arrangements to minimise downtime

• Liaising with Derby City Council Fleet management department to book in vehicle repairs, services, MOTs and drivers’ assessments, monitoring the progress of vehicles in for repairs and vehicles ready to collect

• Liaising with the repair’s planners to schedule in time for vehicle to attend MOTs & services

• Monitor monthly fuel card usage, report anomalies and issuing of bearer cards as needed

• Ordering and issuing of parking permits as needed

• Running of vehicle tracker reports

• Dealing with penalty notices and parking fines

• Liaise with third party garages as needed

 

Supporting the out of hours service duties include:

• Chase up paperwork from repairs operatives for works carried out during nonworking hours, ensure this tally to the operative’s monthly claim form

• Liaise with the out of hours contractor for any works carried out by them and ensure updates of the job status are provided promptly

• Forward details of out of hours work completed to the customer service team, for the jobs to be raised in the system

• Organise cover for out of hours shifts following updates of staff sickness or leavers

London Road depot duties include:

• Issuing and recording of small plant and equipment required by repairs operatives

• Perform weekly stock count of plant and equipment required for out of hours situations

• Issuing of keys for onsite stores as required

• Deal with any deliveries to reception in relation to the Resources

General Admin Duties include:

• Use the text messaging system to email the workforce any key information as requested by supervisors and managers

• Update various teams following leaver notifications

• Raising purchase orders as needed

• Scanning, sending and saving of documents

• Assist other members in the team with contacting tenants to discuss satisfaction surveys

• Any other office duties as required

Other Requirements

The hours are 37 per week.

2 Years References