BBS Recruitment is an independent recruitment agency for transport and logistics sector, supplying to a variety of clients across UK.

We are currently recruiting an Administration Officer for our Client based in Bournemouth.

The purpose of the role is to provide an efficient and confidential administrative support service to the Fleet Administration Team and Service Unit Managers.

Responsibilities for Administration Officer:

To develop & manage the day-to-day Operational ICT systems (Tranman, Fusion).
To liaise with the Licencing Team to ensure all taxi examinations are carried out as required and to set up and issue MEC taxi appointments
To record details of vehicle accidents/incidents from BCP employees, liaising with BCP insurance department and maintaining accurate records of insurance claims.
To receive and handle credit card payments in relation to MOTs and Taxi MECs and carry out end of week banking
Management of workshop calendar
Booking in recalls with external dealership
Uploading documents to fleet management
Creating service schedules and managing overdue services
To comply with all decisions and policies of the Council and any relevant statutory requirements, for example, the Health and Safety at Work Act, the Data Protection Act, Fairness for All Policy and the Freedom of Information Act

Working Hours: 37 hours per week

Requirements for Administration officer:

Excellent literacy and numeracy skills to include grammar and spelling for letters, report writing, notes, collating statistical information and general communication.
Good working knowledge of Freedom of Information, Data Protection and other information rights law and the Council complaints procedure
Good working knowledge of ICT/IT systems including high level of competence with Microsoft Office to enable efficient production of complex reports, letters, presentations and spreadsheets
Able to problem solve and gather information from a range of sources to formulate comprehensive responses to enquirers.
Excellent attention to detail together with the commitment to completing tasks effectively.
Excellent work based organisational skills, with the ability to work on procedures and maintain a high level of accuracy
Excellent interpersonal skills with customers and staff at all levels
Good written and oral communication skills